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How To Master Your Social Media Accounts In 30 Minutes A Day

Woman with alarm clock representing time management.

Have you ever scratched your head how busy entrepreneurs manage to keep several social media profiles alive?

How they seem to be online 24/7, posting updates, engaging with followers, and still find time to run their business?

And, the most important question of all:

How can you do this with your own social media presence?

It’s easy to get lost in social media. With my clients and with fellow business owners I typically see one of these scenarios:

  • They feel so overwhelmed and ‘social-media-incompetent’ that they don’t even start.
  • They have created several profiles, but they post very infrequently. A Facebook page may get a few posts in a row, then they forget about it for 3 months, then they go back to posting … and so on. You probably know the routine!
  • They are frequent posters and engagers, but it costs so much time, that vital areas of their business suffer. They engage a lot, while conversions and sales are dying.You just can’t hang out 90 minutes or more on social media profiles every day. Especially if your following is small and you’re seeing dismal results.

Here are 5 steps how you can master your social media profiles efficiently. If you implement these ideas, you’ll achieve more in 30 minutes a day than you’d otherwise achieve in 2 hours.

I’ve ordered them in a step by step sequence. Start at #1; only move ahead to the next step once you’ve mastered the previous one.

1. Know Your Goals

Being clear about your social media goals will not only save you time, most of all it will help you getting much better results from your activities. Most people developed their daily routine randomly. They’ll login to their accounts, skim the news, check for interactions from their followers. As a result of what they find, they’ll post some random shares and answers.

You guessed it: regarding your social media MARKETING this won’t get you far while costing precious time. Knowing your goals not only tells you what to do, it also tells you what not to do, what not to waste time on.

2 examples for social media goals:

  • If your goal is getting traffic for your web site, you’d focus on posting links, finding the right words to get great click through rates, finding the best time to post for maximal response.
  • If your goal is to connect to influencers who can help your biz, you’d spend time on reading their posts and interacting with them. Everything you’d do on social media would be VERY different from what you’d do for the goal ‘traffic to my site.’

Wouldn’t it be great if we could mesh it all together? Yes. But, sorry, not working. Your results follow your focus. You need to decide what your goals are.

2. Follow A Daily Routine

This post is about being efficient with social media. Of course there are times when you go to Facebook for fun, for connecting with friends. But during your working hours I recommend not getting distracted and focusing on using social for your business goals.

How to do it? It’s easy. Establish a daily routine and stick to it religiously.

You’ll need to find out two things:

  • What to do? This includes which sites to visit (and in which order), what tools to open, and what activities to do with sites and tools.
  • How much time to spend on each activity each day?

At first you’ll need a few days to figure out how much time you need for the specific tasks. Fortunately, everything you can do on social media is repetitive (see daily routine list below). Once you’ve established the daily routine, things are easy.

3. Use Tools

Your daily routine will most likely include these 5 activities.

  1. Share your own updates with your followers.
  2. Review content (blogs and other people’s social streams)
  3. Share other people’s content with your followers.
  4. Interact with other people’s content (commenting).
  5. Review interactions and answer (comments on your updates, messages).

Once you’ve mastered the ‘what to do’ manually, it’s time for the next step: using tools to do things faster.

The first thing that comes to mind are probably external tools like SproutSocial or HootSuite.

These tools combine information from several social media sites into one dashboard. Using these dashboards you can review other people’s streams and their interactions with you, and you don’t even have to visit Facebook, or Twitter, directly.

You can use RSS readers to speed read the daily posts from hundreds of blogs on one page. Using feed readers from inside tools like SproutSocial even allows to directly share blog posts to your social networks.

The second group of tools are the features social media sites themselves offer. My favorite example are Twitter lists. I’m following more than 3000 people. As a result of that my ‘home’ twitter stream is useless. Too much noise, too much unimportant tweets.

That’s why I use Twitter lists to quickly see (and interact with) Tweets from people who are important to me. Facebook has lists as well, and Google Plus has circles.

4. Use Automation

What we’ve seen with tools so far was still manual work at the time of posting. You’ll save a lot more time automating things.

You can use tools to schedule posts to go live at specific times, so you don’t have to be online several times a day.

Other tasks to automate might be automatically sending messages to certain people, automatically posting content from trustworthy sources to your streams, and more.

The number of tools is large, and so are the tasks they can perform for you.

5. Get Assistants

Employing assistants is the final step in our hierarchy of managing your social media accounts. It’s the last step because you should have done everything yourself first before you start managing people for the job.

Your assistants might be some of your employees, if your business is large enough to have them. Or they might be freelancers hired to consistently perform specific tasks for you.

I still like to be in control of my social media content, so I’m only outsourcing ‘risk free’ tasks to other people.

When you look at my Twitter stream, for example, you’ll find frequent Tweets listing my new followers and saying ‘thanks for following.’ This is a repetitive task that I don’t need to do myself, I’ve delegated it to my assistant.

And while I’m writing this post, my assistant is adding 150 new blog feeds to my SproutSocial RSS reader.

How much or how little you delegate to others, is entirely up to you.

Infographic: Saving time on social media management

There you have it, five steps to manage your social media accounts with maximal efficiency. If you ever wondered how the social media celebrities get it done – there isn’t really a secret. It’s as simple as having a daily routine and not wasting time getting sidetracked.

More important than ever:

By Ralf Skirr Tags > ,
8 Comments
  • Lisa

    Ralf, I’d love to do it in 30 minutes a day. I do that now on weekends since I went Awesome (premium) with the Buffer app. But we still need to comment and engage with others on the networks too. I have used Hootsuite in the past but wasn’t crazy about their mobile version which I rely on a lot. I LOVE Twitter lists and am so glad they increased the number you can have now. I think limiting your time is important too. It’s finding your groove online :)

    Reply
    • Ralf Skirr

      Lisa, “finding your groove” is so well said. I’m still working on that, I’m all over the place, especially on too many networks.

      Reply
  • Apollo

    +1 on your post Ralf. Knowing your goals and having a plan to execute limits your time drastically and I really like Hootsuite as it is a great tool where you can manage all your campaigns from one location.

    Reply
    • Ralf Skirr

      Hi Apollo, I have both HootSuite and SproutSocial subscriptions, but in everyday work I only use SproutSocial. The userface is more efficient.

      HootSuite just seems to be stuck a few years back with its user interface. They also have a lot of trouble posting RSS feeds to social media accounts. Those I tried never endet up on my Twitter account.

      Reply
  • Krithika Rangarajan

    As an aspiring marketer, I spend a lot of time reading articles and understanding the social media industry. But it gets very overwhelming because there is too much information, and a lot of it is redundant.

    Thanks for these tips – I need to shut off distractions and plan what I want to do each day. Most importantly, I need to STICK to this plan :-)

    Thanks Ralf!

    Reply
    • Ralf Skirr

      Thanks, Krithika. Yes, making the plan is the easy part, sticking to it … oh myyy! :-)

      Cavett Robert said: “Character is the ability to carry out a good resolution long after the excitement of the moment has passed.”

      Reply
  • Ryan Biddulph

    Hi Ralf,

    Automating is a key to success.

    By automating you save yourself hours daily.

    Since using tools I save myself 2-3 hours daily.

    This is the key.

    That and goal-setting.

    Thanks!

    Reply
    • Ralf Skirr

      Hi Ryan, I never even checked how much time automating saves me every day, but it must be a lot. I schedule tons of Tweets in minutes, my blog gets automatically distributed to several networks – that would be nasty to do manually.

      Reply

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